Managing IndII's work
The Indonesia Infrastructure Initiative (IndII) was established by Australian Government as a facility – in other words, it exists to facilitate work that its Indonesian partners identify as high priority. IndII is responsible for channeling many millions of dollars of Government of Australia expenditures through this arrangement, and thus it is imperative that the facility operate effectively, adhere to its strategic focus, and maximise its impact. To ensure that this happens, the Facility operates under the direction of monitoring and advisory bodies that oversee the focus and implementation of IndII activities.
The Facility Advisory Board is comprised of senior representatives from Bappenas, other appropriate Government of Indonesia (GoI) agencies, and the Australian Department of Foreign Affairs and Trade (DFAT). It meets every six months to provide overall strategic direction for the Facility and to oversee IndII progress and risk management strategies. The Board provides guidance on the development of programs with GoI agencies at the national and sub-national levels. It also reviews Monitoring and Evaluation (M&E) data submitted to the Board and reports on the progress of IndII in meeting its objectives. It uses this and other information to provide input to DFAT to assess the effectiveness of the Facility in meeting its objectives.
The Technical Team consists of subordinate staff of the same GoI agencies represented on the IndII Board, as well as a representative from Australian Aid. This arrangement provides effective information sharing between the Board and the Technical Team. The main role of the Technical Team is to provide operational guidance to the IndII management team in developing and managing activities. The Technical Team considers activity proposals submitted to IndII and determines whether they should be developed and implemented. The Team also provides information to IndII Facility staff about policy and operational changes within the GoI and assists the Facility to make contact with key organisations and stakeholders in the GoI and Indonesian private sector. The Technical Team usually meets monthly, or more often if required. In keeping with IndII’s commitment to partnership and shared responsibility, the role of Chair of the Technical Team rotates amongst members.
Bappenas is the key counterpart agency for IndII within the Government of Indonesia. It liaises with IndII staff to assist them in developing their understanding of the infrastructure sectors in Indonesia and to help build relationships with individual agencies. Bappenas is a member of both the IndII Board and Technical Team, which reflects its position as the best source of essential feedback about GoI agencies' perceptions of IndII's role, the agencies' level of interest in working with IndII, and emerging opportunities that IndII should address.
Representatives from Australian Aid Indonesia participate in all meetings of the IndII Board, the Technical Team and the Coordinating Group. Australian Aid exercises financial oversight over IndII. It makes final decisions on program and activity budgets, monitors and assesses the performance of the IndII managing contractor, and provides information on changing national Indonesian policies, conditions and emerging issues of which the Facility should be aware. Australian Aid also assists IndII to organise meetings with Government of Indonesia agencies.
SMEC, an Australia-based consulting engineering firm, is the IndII Facility Managing Contractor, with day-to-day responsibility for implementing and managing the Facility under the terms of its contract with Australian Government. The duties of the Managing Contractor include:
- Initiating and maintaining relationships with partner agencies.
- Developing strategies, a program of activities, work plans, and all associated processes and documentation.
- Managing procurement of goods and services associated with activity implementation.
- Engaging and managing staff and consultants with the necessary technical expertise to carry out IndII’s work.
- Disseminating information on program objectives and contractual obligations.
- Preparing financial and other designated reports.
- Establishing and maintaining an effective monitoring and evaluation system.
- Hosting and supporting meetings of the various groups within the management structure.
- Proactively identifying and rectifying any problems or challenges that might arise.
The Impact Assessment Team is an independent group contracted directly by Australian Aid for the purpose of:
- Evaluating IndII’s performance in meeting the stated objectives of the IndII facility.
- Assessing how effective the Facility’s implementation arrangements are.
- Benchmarking IndII's outcomes against alternative approaches that Australian Aid could have taken to support infrastructure investment in Indonesia.
This team will also provide guidance and recommendations on ways in which IndII's Monitoring and Evaluation Framework can be strengthened. The work of the Team will be guided by requirements of Australian Aid's Office of Development Effectiveness.
In collaboration with Australian Aid and key GoI agencies, IndII has developed a Monitoring and Evaluation (M&E) Strategy (www.indii.co.id/mon-eval). Australian Aid uses this strategy as a guide when planning, reviewing and evaluating all IndII activities. Australian Aid may also establish a Monitoring and Review Group to provide it with independent technical advice on any aspects of the IndII Facility and to assist Australian Aid in assessing the performance of the Managing Contractor.
The Coordinating Group is designed as a mechanism for promoting and supporting coordination and cooperation with other Australian Aid infrastructure programs and those of other GoI development partners – particularly the World Bank and Asian Development Bank, but with other agencies as necessary. The Coordinating Group is chaired by the Australian Aid Senior Infrastructure Adviser and includes the Technical Directors from IndII, other relevant Australian Aid staff, and contractors working in infrastructure-related Australian Aid initiatives. Representatives from GoI and other Development Partners are invited to attend different meetings on topics of relevance to them. Coordinating Group meetings offer a venue for information-sharing about infrastructure development in the country; individual donor programs; gaps and opportunities for coordination; and lessons learned working at both national and sub-national levels.